VENDORS & EXHIBITORS


Join Kili Trails Festival

Food vendors, local businesses, outdoor brands, community organizations, and other exhibitors are an important part of the Kili Trails experience.

We limit the number of vendors in each category to give those selected a better opportunity for exposure and sales.

Applications for Kili Trails Festival 2027 will be reviewed in the order received. Submission does not guarantee acceptance; we will normally respond within 2–3 working days.

Please review the information and pricing below before submitting your application. Your space is confirmed only after full payment has been received.

Vendor & Exhibitor Application

Standard vendor spaces operate Friday lunch through Sunday lunch.

A limited number of vendors may also be invited to trade on Thursday as the festival opens. Please indicate below if you are interested; Thursday participation is not guaranteed.

Further Details

Personnel

  • Vendor registration includes 3 days entry for 3 stand personnel at no additional charge (value TZS 337,500 / USD $135).

  • Additional attendees will be charged TZS 75,000 ($30) if paid with vendor invoice (TZS 112,500 / USD $45 on-site).

  • Vendor space does NOT include tent and/or sleeping bag rentals, but note these can be rented above.

Setup

  • Kilimanjaro Trails Festival race village will open for vendor / exhibitor setup at 15:00 on Thursday, 5th February.

  • Vendors / exhibitors will be able to access their tents / stations by vehicle only until 11am on Friday, 6th February.

  • The festival village will open to the public at 12:00 noon on Friday, 6th February. You can expect guests already present will purchase lunches.

  • Food vendors will be provided space behind your tent for prep and washing. Be aware this area does face the camping area.

  • Festival setup will be shared at a later date. View the 2025 festival setup here.

Electricity

  • Electricity will primarily be by generator and available:

    • Thursday, 5th February, 15:00 - 23:00

    • Friday, 6th February, 8:00 - midnight

    • Saturday, 7th February, 5:00 - midnight

    • Sunday, 8th February, 5:00 - 16:30

  • Each gazebo tent will be outfitted with a single outlet (type F / Schulz). You are welcome to bring your own adapters and/or extensions. KiliFair adaptors will be available for a deposit of 20,000/=

Water

  • Water will be available from a standpipe located behind the food tents, as centrally as is possible.

  • Food vendors are responsible for your own washing, basins, and detergent, etc.

  • Food vendors are responsible for providing your own handwashing facilities for your patrons.

Further Information

  • Further information will be provided by email, sent to the contact email you provide in your application.

  • For any questions, please email us.